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Office Manager (PPOH/Janian)
Center for Urban Community Services
Description
The Office Manager is responsible for ensuring the effective operation of all administrative and billing support activities. This individual must possess a strong knowledge of office procedures in a medical setting and the ability to identify and address operational problems. The Office Manager is expected to work closely with the Program Directors and other administrative managers of the team to support the daily operations of the program. The candidate must exercise initiative and good judgment, and communicate well with all staff including a team of psychiatric and primary care providers.
Personnel & Compliance Support:
The office manager will also be responsible for maintaining the system for tracking staff and program credentials, updating documentation accordingly for personnel files and compliance/regulatory requirements. The Office Manager will maintain staff schedules, updating staff and practice locations when changes occur. In addition, the Office Manager will maintain all contracts including third party payer contract files and will be responsible for alerting Program Director when renewals are due. The Office Manager will liaise with the CUCS HR and fiscal departments as well as external partners to manage provider credentialing and contract maintenance processes.
Accounts Payable & Receivable Processes: The Office Manager is responsible for the OTPS accounts payable and receivable processes for program site. This includes managing the program’s office supply budgets and vendor contracts, purchase of program and office supplies, and tracking as well as forecasting annual OTPS expenses using Excel. The Office Manager will work closely with the CUCS fiscal department to manage OTPS accounting processes.
Medical Record Data Entry:
The Office Manager will be responsible for document management in the program’s electronic medical record. This includes scanning documents and importing information into the record, responding to requests for electronic medical records within agency guidelines, inputting basic demographic, health insurance, and other patient information directly into the electronic medical record. Generating reports on services for funder, billing and claims processes.
Qualifications
Experience and Education Required:
• Bachelor’s preferred, High School Diploma or equivalent required
• 3 years of office management experience
• Medical office administrative experience preferred including knowledge of current CPT and ICD coding.
• Excellent computer skills, strong knowledge of MS Excel and knowledge of EMRs (EClinical
Works) preferred.
• Accurate typing and data entry through strong attention to detail
• Good interpersonal and organizational skills
• Good written and verbal communications skills.
• Ability to multi-task in a fast-paced environment.
• Sensitivity to confidential material is required
Contact
To apply online, please follow the link below:
https://home.eease.adp.com/recruit2/?id=13454441&t=1
Posted on 05/26/15; CVMHA ID #8691
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